Why time tracking on timesheets is bad for your business: 10 reasons
To this day, many employers use timesheets and Excel spreadsheets to record and invoice their employees' working hours. However, these methods are not only outdated, but also have numerous disadvantages for your company. In this blog post, you will learn why you should throw your timesheets in the trash - and how you can improve time tracking.On the desk there are blue file folders with the inscription timesheets, a calculator, a ballpoint pen, money and pieces of paper with graphics
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Filling out timesheets , transferring them to Excel and Cell Phone Number Database calculating them takes up a lot of time. It becomes particularly annoying when certain details have to be entered again and again - for example, the order number of projects. Instead of finishing work, long evenings in the office are inevitable.
But it's not just you as an employer who loses valuable time with timesheets and Excel. Your employees' working time is also not used optimally. The minutes they need every day for their timesheets could also be invested in their tasks. Manual time recording causes an unnecessarily high administrative burden for both sides .
With digital time tracking, you can get your time back. Use our free checklist to find out whether your company is ready to work more efficiently.
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Time loss due to timesheets
2. Lack of clarity
At the end of the month, even in smaller companies, dozens or even hundreds of timesheets are quickly left on the table. It is difficult to keep track of everything in this chaos of papers - but it is even more complicated to keep track of everything.
3. Inaccuracy
Manual time recording is inaccurate. Sources of error lurk everywhere:
When entering working hours on timesheets, employees often round off the start and end times.
Timesheets can get lost.
Illegible handwriting can falsify work data.
When calculating in Excel, errors can quickly occur – for example due to incorrectly applied or faulty formulas.
The result: your payroll and customer accounting are based on unreliable data.
4. Economic losses
If critical calculations are made with incorrect data, this can quickly lead to economic losses. For example, you may pay too much salary due to rounded working hours or, due to an error in the calculation , demand less payment from the customer than your company is entitled to based on the actual working hours. The time spent on timesheets only makes the problem worse. After all, time is money and administrative time is not well invested if you can automate it with the right tool.
5. No possibility for process optimization
As an employer, you only see how much time was spent on a project at the end. After the project is finished, you add up the hours on the timesheets. As a result, there is no way to track during the process to what extent the planned hours were used. This means that the actual effort can quickly exceed the planned effort . The result is dissatisfied customers, higher costs and stressed employees.
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